2017 Bonner Springs City logo Transparent COLOR

P.O. Box 38, 205 East Second Street, Bonner Springs, KS 66012



WORKSHOP MEETING
6:15 p.m.



REGULAR CITY COUNCIL MEETING

7:30 p.m.




CITY HALL COUNCIL CHAMBERS

Monday, April 22, 2019


Life is Better in Bonner Springs

Phone:  913-422-1020     Fax:  913-441-1366     Website:  www.bonnersprings.org

















































































 

WORKSHOP AGENDA

1.

Organization and Policies

Staff will review updated personnel policies, organizational charts, and a brief overview of job descriptions completed by Springsted as part of the Compensation and Classification Study.
Action
NA
Recommendation
NA
 

CITY COUNCIL MEETING - 7:30 p.m.

1.

Citizen Concerns About Items Not on Today's Agenda. (Copies of written material presented to the City Council also needs to be provided to the City Clerk.)

This item is for comments and questions from the audience about items that are not included on today's agenda.
2.

CONSENT AGENDA

The City Council will consider Consent Agenda items by one motion with no discussion unless the City Council, Staff or the audience requests removal of an item from the Consent Agenda.  The City Council will consider an item removed from the Consent Agenda as the next item after their action on the Consent Agenda.
a.

Minutes of the April 11, 2019 City Council Meeting

Action
Make a motion to approve the minutes of the April 11, 2019 City Council Meeting as presented.
Recommendation
NA
b.

Claims for City Operations

Enclosed are the Supplement Claims for City Operations in the amount of $15,726.27 and the Regular Claims in the amount of $301,394.92.
Action
Make a Motion to Approve the Claims for City Operations for April 22, 2019
Recommendation
The Finance Director Recommends Approval
c.

Claims for the Public Housing Authority

Enclosed are the Supplement Claims for Public Housing Authority in the amount of $780.76 and the Regular Claims in the amount of $15,870.09. 
Action
Make a Motion to Approve the Public Housing Authority claims for April 22, 2019
Recommendation
The Public Housing Authority Director Recommends Approval
d.

Appointments to Boards and Commissions

Appointments to Boards and Commissions: Cemetery Advisory Board - Appoint Robin Harris to fill the vacant position for a three-year term.
Action
Make a motion to approve the appointments to boards and commissions.
Recommendation
The Mayor recommends approval
 

REGULAR MEETING AGENDA

The City Council will consider the following items individually.
1.

GSC Project Award

On February 11, 2019, the City Council unanimously approved a resolution authorizing the issuance of general obligation bonds in an amount not to exceed $16,000,000 for Centennial City Hall & Police Facility Project. Accordingly, the Centennial City Hall & Police Facility Project was advertised for bidding. Bids were opened on March 29th, 2019
Action
Make a motion to approve awarding the Centennial City Hall and Police Headquarters Project to KBS for an amount not to exceed $14,104,998.
Recommendation
The City Manager recommends approval
2.

Consulting and Accounting Services Related to Historic Tax Credits

The Government Services Center Renovation Project includes costs which are both eligible and ineligible for Historic Tax Credits.  The City could receive up to 25% of  eligible expenditures in Historic Tax Credits for the project. 
Action
Make a motion to authorize the City Manager to sign engagement letters with MarksNelson in an amount not to exceed $15,000 for Consulting and Accounting services related to Historic Tax Credits for the Renovation of the 1918 Building.
Recommendation
The Finance Director recommends approval.
3.

IBTS Property Maintenance Inspections

In order to assist with getting all properties up to Code standards, the City is interested in utilizing IBTS as a third-party professional to systematically and comprehensively inspect all properties within the City and identify deficiencies in property maintenance.
Action
Make a Motion to Adopt the IBTS Property Maintenance Fee Schedule as Attachment J to the Service Agreement, and Utilize IBTS for Property Inspections not to Exceed $10,000 in 2019
Recommendation
The Community and Economic Development Director Recommends Approval
4.

Smoke-Free Housing Policy Addendum

Clarification Revision to Smoke-Free Housing Policy Addendum
Action
Make a motion to approve the Clarification Revision to Smoke-Free Housing Policy Addendum
Recommendation
The Public Housing Authority Executive Director recommends approval.
5.

CES Waterline Project - Change Order #1

Orr Wyatt Streetscapes was awarded the construction of the CES Project in September 2018.  Change Order #1includes Work Change Directive # 1 & # 2.

Work Change Directive #1 (WCD1) was issued to replace a section of deteriorated storm pipe. Work Change Directive #2 was issued by Public Works to adjust the location of a fire hydrant.

Action
Motion to approve Change Order #1 to the CES Waterline Project.
Recommendation
The Deputy Public Works Director recommends approval.
6.

2019 Mowing Contract Award

The Public Works Department is responsible for maintaining approximately 100 acres of City property including the 15-acre cemetery.  The 2019 Mowing Services request includes approximately 33 acres, or about 33% of the total acreage.  
Action
Make a motion to approve Lawn Force as the successful vendor to provide mowing services in 2019.
Recommendation
The Deputy Public Works Director recommends approval
Documents:
  1. 2019 mowing.doc
7.

Challenger International Soccer Camp

The Parks and Recreation Department would like to partner with Challenger to offer two (2) soccer camp opportunities in Bonner Springs. Tiny Tykes, soccer camp for ages 3-5 and Half Day, soccer camp for ages 6-16.

Action
Make a motion to enter into a contract with Challenger International to offer two one-week soccer camps.
Recommendation
The Interim Parks and Recreation Director recommends approval.
8.

K9 & Me Parking Lot - Change order #1

The construction of the K9 and Me Parking Lot was approved by Council on November 12, 2018. When construction started, the ground was not compacting as expected. Change order #1 includes the addition of 2-3” clean base rock to stabilize the subgrade, which adds 18 days of construction and an additional cost of $5,000.

Action
Make a motion to approve change order #1 for K9 & Me Parking Lot Project
Recommendation
The Parks and Recreation Director recommends approval
9.

Lions Park Ball Field Renovation Acceptance

The City Council awarded the project to Game Time Athletics on September 24th, 2018.

Renovation began in October but due to the weather, the contractor was unable to cut and install the sod for the outfield until March 27th of 2019, which has been completed.

Action
Make a motion to approve final payment of $8,500 to Game Time Athletics for the ball field renovation project.
Recommendation
The Interim Parks and Recreation Director recommends approval
10.

Personnel Policy Update

The Personnel Policies and Procedures Handbook is reviewed on an annual basis as an opportunity to make sure it has appropriate provisions in place to continue to allow for effective and efficient employee administration and to make revisions as deemed necessary.
Action
Approve Personnel Policy as presented
Recommendation
Recommend approval.
11.

BSZ-142 - Rezoning Request for Bonner Crossing

Due to improper notice, the City Council lacks authority to decide this issue. Therefore, recommend returning item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Action
Recommend return item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Recommendation
City Planner recommends returning the item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Documents:
  1. 1259.docx
12.

SUP-143 - Special Use Permit for Concert Pavilion at State Ave. & Speedway Blvd.

Due to improper notice, the City Council lacks authority to decide this issue. Therefore, recommend returning item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Action
Recommend returning item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Recommendation
City Planner recommends returning the item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Documents:
  1. sup144.docx
13.

SUP-144 Special Use Permit to Allow Event Center at 611 W Second Street

Due to improper notice, the City Council lacks authority to decide this issue. Therefore, recommend returning item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.


Action
Due to improper notice, the City Council lacks authority to decide this issue. Therefore, recommend returning item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Recommendation
City Planner recommends returning the item to the Planning Commission with instructions to re-notice the application for future Planning Commission action.
Documents:
  1. sup event.docx
 

REPORTS

1.

City Manager's Report

Action
NA
Recommendation
NA
2.

City Council Items

3.

Mayor's Report